Congratulations to You both on Your upcoming wedding day, delighted and honored to be a part of Your special wedding day, ensuring you both a stress-free day here’s what included in my on the day wedding coordinator & management package:
Ireland West Weddings, on the day wedding coordination and management is the perfect package for You , where You have all the hard work done of Your wedding planning and creating Your own style , but coming up to the last two months You are feeling overwhelmed and need extra help and someone to take over allowing You both to enjoy the run up to Your big day stress free to bring Your final vision of Your wedding day details together, and need the presence of a professional ensuring and calm free atmosphere. This is where I take over and apply my wedding planning experience, this takes place 8 weeks prior to Your wedding day and includes:
I will meet with You both over a cuppa tea or zoom call and You tell me all about Your exciting wedding day plans, your visions and all the planning You have done so far. Communication can also be done through email or phone calls, I work around my couples, weekdays or weekends.
I will take a list of all Your wedding day suppliers and in turn will contact them all in person to finalize Your running order of the day & timing details making sure all suppliers know what is expected and will arrange arrival times for setting up on day of wedding.
Lead up to Your wedding, we will arrange a call to go over Your final details and visit Your wedding venue and have a walk through Your wedding vision.
We will collaborate on Your wedding day styling & décor, guest seating, floor plans and I will work with Your venue wedding coordination making sure Your vision comes through.
2 weeks prior to Your wedding, will have final meeting making sure everything is organized and all necessary information is updated & on the day I will be Your main point of contact from early morning for You both & , Your bridal party & Your suppliers weaving every little detail into a seamless celebration of love, from coordinating the full day of events , ensuring every candle is lit , and every beautiful flower is placed perfectly, making Your dream come along effortlessly
I will be with You the evening before for your wedding rehearsals, so everyone involved in Your day knows their roles and responsibilities.
On Your wedding morning – I will be coordinating from start to finish, managing the wedding timeline, checking all your vendors have arrived, you have Your breakfast, the bubbly is flowing with the absolute excitement of the day building up.
On the day emergency support, handling any unforeseen issues that may arise during the event, with quick problem solving to maintain the flow of the day.
Assist with family photos and bridal party are all gathered and guidance on order of speeches.
Work closely with your venue regarding Your accommodation and if you’re both staying in Your wedding venue night before ensuring You breakfast is booked early morning for You & Your bridal party. Adhering to couples Children Policy prior to wedding & on the day, and any requests to be carried out like Children’s entertainment, baby sitting services
My commitment to You both on the day is not just to manage logistics but to infuse Your day with care, creativity and upmost attention it deserves, so You don’t have to worry about a thing.
Partial Wedding Planning Package
Partial wedding planning package is designed for couples who have already started planning their wedding day but need help 4 / 5 months out from their big day bringing their vision together – ensuring every detail aligns. I become Your dedicated planner in those crucial months leading up to Your wedding.
Ireland West Wedding Package Includes:
All services from: On the day wedding coordination and management
Arrange to meet You both to discuss Your progress to date and where I can start with assistance. I help You both refine Your timeline, connect with chosen vendors and recommend local wedding suppliers where required all while keeping your unique style & personality at the heart of every decision and looking after the important details:
The important details included:
Creating a detailed timeline for my couples, bringing Your partial wedding day together
Ensuring all wedding suppliers are paid on the day if needed
Looking after the legal HSE green folder on the day after the ceremony is over and putting away for safe keeping
Bridal party liaison on Your wedding day & ensuring they have everything they need from rings, speeches, flowers, and any requests.
For wedding ceremony: assist the bridal party with processional order
A detailed and updated spreadsheet of payment schedules and budget tracking, helping you track your wedding budget
On the day, Olivia will be Your point of contact for You both and all your suppliers, ensuring You both fully enjoy and create wonderful magical memories to treasure
Courtesy of
Ryan Gallagher Photography
Bridal Morning Preparation
I am there from early morning at the bride's home ensuring the day starts smoothly and stress-free. My morning involves coordinating hair and makeup schedules, ensuring stylists arrive on time, and organizing the brides & bridesmaids' dresses and accessories. I set up the preparation space, keeping it clean and organized for photos and ensuring a calming atmosphere. I manage the morning timeline, keep the bridal party on track, liaise with photographers for candid shots, and address any last-minute details. From any unexpected issues to providing emotional support, I ensure the bride feels confident, relaxed, and ready to walk down the aisle.
Ireland West Weddings goal is for You both to experience a stress free , joyful day where every little moment feels special and You both can enjoy Your romantic wedding day. If You are looking for a wedding planner to take over the running order and charge of Your special day, please book a free consultation and Olivia will be only delighted to discuss it further.